How to Automatically Calculate Your Workload in ClickUp: 1-Click Time Estimate

How to Create it in ClickUp:

Make sure you’re not overloading or overbooking yourself with this easy feature.

⌛ Use Time Estimate + Sum.

⏱ You can even track time and see if you’re accurately predicting your time…or just being wishful. Check it out!


Hey everybody welcome. So in this video, I’m going to show you a really cool automation setup that you can create to kind of see what your time estimate workday is going to be right inside a list of action items.
So I’ve just created a dummy task here. I’ve called it test. So the first thing, I just want to make sure I have my time estimate ClickApp on and it’s in this column.
So you’re going to see this calculate the bottom. I’m just going to say sum, it’s going to say zero because there’s nothing here.
I also have several labels already set up and you’re going to want this to be a column if you would like to do this.
So here are some of my labels. I’m going to be focusing on three labels for this video. So 5 minutes, 30 minutes and big.
So what we’re going to do is set an automation so that when…Add Automation, that when our label changes…So from any two, we’re going to do just these three, five minutes.
So estimate time is going to be five minutes and create. And then again, we’re going to set this up for these three only. This is super easy and super fast to set up and create.
And the last one labels from any to big. So if I went too fast, I’m just doing the same thing over and over with each of these labels.
And I’m just typing estimate to get this to pop up. So this one I’m going to do one hour and 30 minutes create.
So I have my five minute, my 30 minute and my one hour 30 minute labels set up. So what’s going to happen is when I enter a task, instead of having to really think about this is going to take me 37 minutes, for example, I can just use these quick labels to actually go ahead and create that time estimate here.
And then it’s going to be automatically calculated in my day. So task, this one is going to be a 30 minute and this one is going to be a big one.
So what’s happening is as these automations run it’s going to end up calculating my day. So I have two hours and five minutes scheduled by using these really quick, easy…
Now these tasks, for example, it might take me 10 minutes. This one might take me 40 minutes. It might take me 23 minutes, but this is just a really, really fast way.
I can do it from my phone, from my computer, just to make sure that I’m not overbooking and over-scheduling myself and I’m really monitoring how it’s going.
And this automation is just really simple and easy to set up. So I highly recommend checking it out. And if you’re curious about the other labels, Review just means that it’s something I want to add on my list.
I want to take a look at it on a specific day, but I don’t want to calculate it into my time because I’m just going to take a look at it.
Maybe schedule it for next week. Maybe delete it. Maybe it was a terrible idea, etc. And you can kind of guess project, outsource, and errand.
So these are all other labels I use that don’t have time estimates attached to them, but they are all in the same spot to make it easy for me.
So just a quick tip and one last thing don’t forget to subscribe to Doer Entrepreneurs and add that to your list here in ClickUp.
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